Junior Grant Coordinator

  • Solliciteren voor: 01/10/2023
  • Locatie: Addis Ababa, Ethiopia
  • Uur per week: 40

Job location:                    Addis Ababa, Ethiopia

Starting date:                   1 November 2023

Vacancy closing date:      1 October 2023

Duration position:           2 years  with possible extension

Working hours:                fulltime


We are here for victims of conflict and disasters, who are seeking comfort, shelter and food.

ZOA, as an international NGO, supports people who have lost everything due to armed conflict or natural disaster. Together, we can come to their aid in emergencies and remain faithful to communities as they recover by providing new opportunities for them to help themselves again. The work of ZOA is coordinated from the Netherlands. We are active in multiple countries in Africa, South America, the Middle East Region, and Asia. We work with approximately 900 employees worldwide and with (local) partners. We invite you to join our team of committed colleagues.

ZOA has been working in Ethiopia since 1998 with operations in Addis Ababa, Amhara, Gambella, Oromia, Somali and Tigray.  ZOA Ethiopia supports and empowers migrants, returnees, internally displaced people and host community members. We work primarily in both relief and recovery in the sectors of WASH, relief, food security and livelihoods, education and peacebuilding.


ZOA Ethiopia is looking for a Junior Grant Coordinator


Your challenge


A Junior Grant Coordinator contributes to the country programme team and gains working experience in the field of the development sector. Over 20 million Ethiopians are in need of humanitarian assistance and are suffering from conflict and climatic shocks and stresses. You will pay a key role in supporting ZOA Ethiopia to secure funding so we can extend our support and ensuring we are accountable for the funds received


Young Expert Programme

ZOA Ethiopia intends to apply for the Dutch Young Expert Programme in combination with this position. The main goal of the programmes is to offer young Dutch professionals the opportunity to gain experience abroad and to offer young national professionals the opportunity to gain experience with working in an international environment through Dutch organisations. During their programme the Young Experts receive intensive training and coaching for personal development as part of the learning agility approach.

The Junior Grant Coordinator is required to assist in the application process to apply for the YEP programme. The YEP programme is not guaranteed and is only applicable once funding is approved.

Due to the wish to apply for this Dutch Young Expert Programme only Dutch candidates can be considered for this position.


Your main tasks and responsibilities

  1. Grant Management
  • Ensure all new projects have a professional and formal launch, both internally and externally, ensuring all staff members and stakeholders understand their contribution for the project’s success.
  • Ensure each project has the appropriate MoUs/LoUs to enable timely project start
  • Provide coaching and support to ZOA Ethiopia team members to ensure that all projects are implemented in line with donor requirements.
  • Take a lead role on informing and obtaining timely approvals from donors for all change requests, i.e. activity, location, budget, etc.
  • Facilitate the monthly project review meetings and follow up on agreed action points.
  • Ensure all projects are properly closed, in line with donor and ZOA requirements, including internal and external closure/handover meetings.
  1. Reporting
  • Take the lead role in ensuring that all project reports are submitted on time to agreed quality standards.
  • Manage the internal reporting schedule and provide coaching and support to ZOA Ethiopia team members to deliver timely and high quality submissions.
  • Ensure all project documentation is saved in ZOA’s SharePoint
  1. Partnership Management
  • Build and maintain positive relationships with potential and existing donors, partners and relevant stakeholders, contributing to ZOA’s good external profile.
  • Be the focal point for existing donor teams based in Addis Ababa, engaging in relevant meetings and ensuring action points are completed.
  • Ensure local partners submit quality reports on time and assess annually ZOA’s contribution to their capacity building goals.
  1. Visibility and Communications
  • Ensure ZOA Ethiopia team members understand and comply with ZOA and donors’ visibility and communication guidelines.
  • Ensure all visibility and communication materials are compliant with ZOA and donor guidelines/protocols before printing/distribution.
  • Ensure ZOA’s externally focused communication platforms (website and social media) reflect ZOA Ethiopia’s achievements and successes.
  1. Continuous improvement
  • Coordinate with Grants Manager and organize periodical learning workshops to discuss on ZOA Ethiopia’s areas of improvement and strengths taking own experience on grant management, reporting, use of ZOA Manager.
  • Coordinate with Grants Manger and provide capacity-building training for team on quality reporting.


Your profile


  • The candidate is expected to fully support the vision, mission and Christian values of ZOA.


  • Bachelor degree or University degree in a humanitarian, development or other relevant field;
  • Command of English is essential;
  • Reporting writing and process management

Skills and attitude

  • Able to work in a multicultural team;
  • Willingness to learn;
  • Able to work under pressure;
  • Motivated to contribute to ZOA’s mission;
  • High flexibility and adaptability;
  • Logical thinker;
  • 2 years of work experience;
  • Strong formulation and writing skills;
  • Innovative;
  • Customer-friendly attitude;
  • Result-oriented approach;
  • Initiative;
  • Interpersonal sensitivity.



Special conditions

  • Commitment during a year;
  • ZOA work in areas with an security risk above average;
  • Preferably single; families with children cannot be considered;
  • Completion of the juniorship does not offer any guarantee for a regular position within ZOA;
  • It is a paid position.
  • Due to the wish to apply for this Dutch Young Expert Programme only Dutch candidates can be considered for this position.


Do you need more information?

For more information about ZOA, please visit at our website


If you have questions about this vacancy, you can contact Nienke Maris, HR Business Partner, email


Interested and you want to apply?

ZOA operates with an equal opportunities policy and is committed to diversity in the workplace. Qualified women and men, people of all nationalities, and cultural backgrounds, and candidates with disabilities are welcome to apply.


If you are interested in this position, please apply directly via our website or apply via the button below:

Junior Grant Coordinator – ZOA Ethiopia | ZOA | CVSelection (


CV’s of no more than 5 pages in length are appreciated.


Only selected candidates will be contacted and invited to participate in the process of recruitment. It is our aim to inform all other candidates of their status in the recruitment process within 4 weeks after the vacancy has closed. An assessment may be part of the recruitment procedure. Documents that do not match the profile above will not be considered. Internal candidates will have priority, in case of similar results.


Please note that ZOA carries out background and reference checks (including COTER: check your name on counter-terrorism lists) for all candidates as part of the recruitment process. As ZOA participates in the Inter-Agency Misconduct Disclosure Scheme, all reference checks include a written questionnaire: the “Statement of Conduct”, which will be sent to past employers regarding Misconduct (such as sexual exploitation, abuse or harassment).