Vacature

Project & Financial Administrator

  • Solliciteren voor: 23/08/2024
  • Locatie: Utrecht
  • Uur per week: 32

Are you eager to harness your financial expertise to make a tangible impact on sustainable development, climate action, and the fundamental human right to a clean environment? Do you like to have contact with many partner organisations in 4 continents, and even visit them now and then? Do you like to use your talent for planned changes in our accounting system?

If so, this exciting opportunity at WECF is perfect for you!

We are on the hunt for an experienced and enthusiastic financial professional who will serve as the organisation’s backbone in the realms of finance, automation, and administration. You’ll work closely with the financial controller, who will offer guidance and support to ensure a seamless collaboration. This dynamic role is brimming with potential for personal and professional growth.

Who are we?

WECF (Women Engage for a Common Future) is a network of around 250 organisations in approximately 70 countries. With our activities aimed at capacity building, policy influence, and campaigns, we strengthen the position of women – in all their diversity so that they are a force for sustainable change. Together with our partners worldwide, we demonstrate that another world is possible and build an eco-feminist movement for a just and clean future.

Do you recognise yourself in this?

  • Completed Secondary / higher vocational education (MBO/HBO) or comparable education level;
  • Minimum PDB (Practical Diploma in Bookkeeping), preferably also MBA (Middle Business Administration);
  • Several years of accounting experience in a professional organisation;
    Able to work with a fairly complex administration, including projects, and cost centers;
  • Familiar with subsidised projects or willing to learn;
  • Experience with Pluriform by Matthat is a plus; as well as Exact (on-line);
  • Knowledge of automation ‘behind the scenes’ is also a plus;
  • Inventiveness and a critical work attitude;
  • Good command of English is required and a reasonable level of Dutch is a great advantage;
  • Affinity with sustainable development goals, climate, environment, and women’s rights;
  • Based in the Netherlands, or willing to relocate;
  • In case of non-EU citizenship: has a necessary permit to work in the EU.

Does this sound like you? Then we are looking for you!

Responsibilities

Accounting and financial project support:

  • Booking in the general ledger of all income and expenses, including memorial bookings, most of which are project related;
  • Checking of expense statements, or invoices of partners; project coordinators are responsible for validating those based on budgets.
  • Checking and preparing weekly payments, and monitoring timely approval by budget holders;
  • Checking, booking and archiving financial reports from partners, including partners in the Global South;
  • Creating financial interim and final project reports and overviews for donors, in co-operation with project managers;
  • Providing support and advice to project managers and other staff on project-budgets and other finance matters;
  • Handling (limited) invoicing and accounts receivable management;
  • Maintaining an overview of a correct and closed administration, including annual ‘reconciliation letters’ with the other three WECF offices;
  • Keep the Pluriform administration up to date, test annual upgrades, create new projects;
  • Timely and accurate provision of requested information for annual and project audits and to grant providers;
  • Strengthening internal controls and updating the Financial Procedures handbook
  • Playing a role in switching from Pluriform to Exact, as partly externalised administration.

Automation, innovation, and coordination between international offices:

  • Handling limited VAT-administration and annual declaration according to EU rules;
  • Collecting and providing data for externalised payroll administration (LoonLoket);
  • Limited staff and personnel administration (pension fund, absence regulations).

ICT tasks:

  • Addressing ICT problems and involving the (external) ICT manager where necessary, ensuring the safety and stability of ICT systems;
  • Administrator of Windows Sharepoint and Office 365, such as creating and deleting user accounts;
  • Innovating and collaborating with external experts to strengthen automation;
  • Coordinating ICT tasks with the other three WECF offices.

What do we offer?

Join our vibrant and international team, where you’ll enjoy the flexibility to manage your own schedule while working from our conveniently located office in Utrecht, just a 3-minute walk from Utrecht Vaartsche Rijn. With the option to partially work from home, you’ll be collaborating with our dedicated team of 15 staff members, and interns. Moreover, you’ll have the opportunity to forge strong connections with colleagues at our sister offices in Munich (Germany), Annemasse (France), and Tbilisi (Georgia).

We offer a one-year contract, featuring a one-month probation period, for 32 hours per week. The full-time salary (40 hours) will range from 3.200 to 4.400 Euros gross per month, depending on your experience (pro-rated to 32 hours per week). Enjoy the benefits of our pension scheme covering 50% of the total premium, full commuting allowance (public transport, 2nd class), homework allowance, and access to relevant training and educational opportunities that will enhance your professional growth.
Additional benefits include:

  • Personal Growth: Investment in capacity building, inspirational staff team building sessions, periodic check ins with director, weekly meetings that promote exchange and learning as well as annual reviews to identify personal needs and organisational improvements.
  • Work-Life Balance: Flexible working hours, the possibility to work from home, and support for maintaining a healthy work-life balance.
  • Travel Insurance: Coverage for travel insurance premiums for employees traveling abroad for work.
  • Generous Leave Policy: 25 vacation days per year (excluding national holidays) for full-time employees, adjusted pro-rata for part-time workers.
  • Special Leave: Paid leave for specific circumstances, such as marriage, moving, attending funerals or marriages of relatives or friends, and medical appointments. Plus paid time off between Christmas and New Year.
  • Sick Leave: 100% salary payment during illness for up to two weeks in any 12-month period, followed by legally required sickness entitlement.

When?

Start date: September 1, 2024

Deadline

Send your motivation letter and CV no later than 23 August 2024 to Christy Aikhorin: christy.aikhorin@wecf.org.

Interviews will take place soon after, in-person at our office at Arthur van Schendelstraat 550 in Utrecht. If you have any questions, please contact Christy.

We strive to mirror the rich tapestry of society and are actively seeking individuals from a wide range of backgrounds and experiences to form a robust, inclusive team and a truly dynamic working environment.