In light of PSI Europe’s continued growth and expansion, PSI Europe is seeking to appoint a highly qualified Programme Admin Officer. Are you passionate about creating lasting impact in global health, together with partners, by addressing the root causes that hold communities back from achieving and maintaining quality, affordable healthcare? Would you like to use your role and expertise to contribute to this? Then this job might be for you!
About Stichting PSI Europe
PSI Europe is an independent NGO, affiliated in name with Population Services International (PSI). The PSI network is comprised of local offices in over 30 countries throughout Africa, Asia and Latin America and the Caribbean, with headquarters in Washington DC, USA; in Nairobi, Kenya; and in Amsterdam, The Netherlands. PSI is a global nonprofit organisation dedicated to expanding access to quality healthcare and strengthening health systems in the Global South. Since its founding in 1970, PSI has been a trailblazer in reimagining how healthcare can be delivered, focusing on sustainable, market-driven solutions.
PSI Europe’s mission is to support, promote, and mobilise resources for the PSI network in its contribution to universal health coverage (UHC), primarily by shaping the policies and priorities of European donors and stakeholders. In some cases – when donors prefer funding to flow through a European entity or where there is strategic alignment – PSI Europe may also oversee the implementation of programmes.
The Position
As PSI Europe continues to grow and expand activities across multiple countries where it does not have a physical presence, the number of third-party partners and consultants has increased significantly. The Programme Admin Officer will play a critical role in ensuring the effective management of third-party contracts, supporting both programmatic objectives and compliance requirements across multiple geographies. In this capacity, you will operate as a hands-on team member providing oversight and active involvement in financial oversight, compliance and third-party relationship management. The Programme Admin Officer monitors and regularly reports areas of significant risk to senior management and project staff.
The Programme Admin Officer is an integral member of the PSI Europe team.
This position is based in the Netherlands. Although the head office of PSI Europe is located in Amsterdam, the role is predominantly remote, with the expectation that the successful candidate will primarily work from home.
RESPONSIBILITIES: The Programme Admin Officer supports overseas third-party (subawardee, consultant, and contract) administration, including contractual compliance, adherence to policies, and reporting.
Key activities include:
- Ensuring that third-party payments are appropriately supported and reconciled prior to recording, that expenditure remains within obligated amounts, and that invoices are paid in a timely manner.
- Developing internal tools to track active contracts and ensure they are kept up-to-date and compliant with internal and donor regulations.
- Providing quality control for financial management of subawards, consultants and fiduciary agents, including reviewing and processing invoices and cash requests, with more in-depth monitoring when required.
- Ensuring all third-party programme transactions are reflected accurately in the finance system.
- Managing modifications to third-party contracts, including close-out of contracts in coordination with finance and programmatic teams within PSI Europe.
- Ensuring all relevant documents are stored on SharePoint and the shared drive in a structured and accessible manner.
- Liaison between third-party vendors and PSI Europe, troubleshooting.
- Perform additional tasks assigned by the Accounting & Finance Manager or Director of Finance.
You report to the Director of Finance.
QUALIFICATIONS & SKILLS:
- Bachelor’s and/or Master’s degree in accounting, finance, economics, or related field.
- Minimum 3 – 8 years of relevant experience in programme and/or financial management preferably in an international or multi-country environment or international development, or multicultural sector. Experience in a small to mid-sized organisation (startup or NGO) is an advantage.
- Strong knowledge of project accounting, budgeting, forecasting, internal controls, and audit processes.
- Highly organised, hands-on, pragmatic, and solution-oriented, with a strong sense of accountability and integrity.
- Strong financial management, data analysis, and Excel skills.
- Excellent written and verbal communication skills in English; proficiency in Dutch or French is an advantage.
- Demonstrated project management and organisational skills – especially with time-sensitive work. Keen attention to detail and ability to balance multiple projects and manage competing deadlines in a fast-paced environment.
- Proficient in Microsoft Office (Excel, Word, Outlook).
- Proactive, flexible, and able to work independently as well as in a team environment.
Additional Requirements:
- Must be a Dutch citizen or have the legal right to work in the Netherlands.
- Willingness to travel occasionally.
- The successful applicant will be asked to undertake an enhanced criminal record check. PSI Europe is committed to safeguarding and does not tolerate sexual misconduct or other behavior that violates PSI Europe’s Global Code of Business Conduct and Ethics.
- References will be required.
WE OFFER:
We offer a dynamic and professional working environment in a small and agile team, with opportunities to learn and grow. A competitive remuneration benchmarked within the NGO sector based upon your experience, qualifications and skills. The position could be filled part-time (0,8 FTE) depending on your experience.
SEND YOUR APPLICATION TO:
Please send your Curriculum Vitae and motivation letter to ContactPSIEurope@psi.org (kindly copy paste the email address to avoid spelling mistakes) no later than Monday the 1st of June 2026. In case you have questions regarding this role, please contact adedroog@psi.org.
For more information about PSI Europe, please check our website at www.psieurope.org.
PSI Europe is an Equal Opportunity Employer and encourages applications from qualified individuals regardless of actual or perceived race, religion, color, sex, age, national origin, disability, sexual orientation, marital status, personal appearance, political affiliation, family status or responsibilities, gender identify or expression, pregnancy, childbirth, related medical conditions or breastfeeding.
ACCESSIBILITY NOTICE: The interviews will be conducted online and/or face-to-face. If you need support during the employment process due to a physical or mental disability, please send an email to the above-listed email addresses and support will be sought.
